Privacy at Astra

Information we may collect

Depending on how someone interacts with Astra, information may include:

• contact details such as name and email address;
• school or organisation information;
• information submitted through Chapter applications or expressions of interest;
• partnership enquiries;
• programme participation information where required for delivery, safeguarding or reporting;
• basic website analytics and technical information.

How we use information

We use information only for legitimate operational purposes, including:

• responding to enquiries;
• reviewing Chapter applications;
• coordinating with prospective Chapters or partners;
• organising and improving Astra programmes;
• safeguarding and programme administration;
• measuring programme effectiveness where appropriate;
• understanding how the Astra website is used;
• maintaining Astra’s operational records.

Forms, partnership enquiries and external services

When you submit a proposal through our native Collaborate with Astra enquiry form, we collect:

• organisation details you provide (organisation name, and optionally organisation type and website);
• your contact name, work email and optional role or title;
• your selected collaboration area, proposed collaboration description, and any optional planning details you share (such as general target age range, estimated participant count, proposed location or preferred timing);
• technical submission metadata needed for governance and link attribution (notice version acknowledgement timestamp, source page and optional campaign query parameters).

Partnership enquiries are collected solely so Astra can review and respond to proposed collaborations — submitting an enquiry does not subscribe you to unrelated marketing. Please do not enter names or personal details of individual children in the partnership enquiry form.

Submitted partnership enquiries are processed through our website server and stored in a restricted Astra database. To protect the form against automated spam and abuse, submissions also pass through Cloudflare Turnstile verification and rate-limiting controls.

For Chapter applications or other operational forms, Astra may also use external services such as Google Forms. When a visitor follows an external form link, information submitted there may also be processed through that service according to its own privacy terms.

Website analytics

Astra collects basic, aggregated website usage information through Vercel Analytics, which may include:

• pages visited;
• referral source;
• device and browser information;
• general interaction data.

This helps us understand how our website is used and ensure it remains dependable and easy to access.

Photographs and programme media

Astra may photograph or document programme activities where the appropriate permissions and consent requirements have been addressed. Programme media may be used to document Astra’s work and communicate verified impact.

How long we keep information

We keep information — including partnership enquiry records — only for as long as it is reasonably needed to evaluate and follow up on the purpose for which it was collected, or where it is needed for legitimate organisational, safeguarding, reporting or record-keeping purposes. Where an organisation asks us to remove or update an enquiry we no longer need to retain, we review and handle that request cleanly.

Sharing information

Astra may share information only where reasonably necessary for its work, such as with:

• relevant Astra Core members;
• authorised Chapter leadership where appropriate;
• programme or community partners where operationally necessary;
• service providers used to operate forms, communications or website infrastructure.

Astra does not sell personal information.

Children and safeguarding

Astra’s programmes involve children and young people, so safeguarding, consent and responsible information handling are treated as part of programme delivery. Information relating to participants should only be collected where it is needed for safe and responsible programme operation.